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More productivity and effectiveness with the workflow management system Workspace Pro - Automation at its best

As part of “Industry 4.0” the goal is not only to automate recurring tasks and single process steps, but to combine them into workflows and to enable the entire workflow to run automatically based on software systems. An IT-based workflow management system like Workspace Pro connects single automatized process steps – mostly through interfaces – and enables an efficient and reliable collaboration between human being and machine.
There are already existing software solutions for single process steps as imposition, formatting (as bleed or generate varnish and white masks), preflighting, image processing, halftone printing and if applicable inksaving, which fulfill these functions mostly automated. By combining individual software programs with Workspace Pro, the entire process can be run fully automatically. Once the print data has been uploaded to the FTP server or hot folder, or sent by e-mail, Workspace Pro sends the print file automatically through each individual step in the process. Workspace Pro reduces the risk of errors while reducing turnaround times.

Icon-Benefits from using Workspace Pro

Return on Investment: Maximum time and cost savings due to maximum level of automation in the prepress stage

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Error avoidance: With an automated workflow manual interventions are eliminated and therefore not only do costs fall but so do the numbers of mistakes and misprints.
Cost reduction: Every single manual process step increases costs. In order to withstand the massive price pressure the printing industry experiences today, it is necessary to use the potential savings of an efficiently designed workflow.
Quicker turnaround for print jobs and increased throughput: With a comprehensive workflow automatization, last-minute changes and additional customizations can be implemented without adjusting deadlines accordingly.
Enhanced transparency and traceability: Automatic tracking leads to more efficient planning and therefore to a significant reduction in downtime and delays that can frequently arise due to a lack of internal or external communication with the customer.
It clearly shows: To stay competitive in today’s business and to push innovative business ideas ahead, service providers must completely rely on a fully automated workflow management system. Only in that way a rising number of print jobs with decreasing volumes and high levels of complexity can be produced while efficiency can be increased and costs reduced.
Comprehensive layout options for your workflow:
    Increased flexibility – More automation – Increased throughput

Benefits: More flexibility, more automation, increased throughput, less manual intervention

Increase your throughput with Workspace Pro! Many different modules enable you to set up your workflow in a more flexible way, to automate to a significantly greater extent and to increase reliability.

OneVision check mark - Workspace ProSave time and money through automated order processing

OneVision check mark - Workspace ProHighest quality by reducing manual intervention

OneVision check mark - Workspace ProComprehensive layout options for your workflow:
    Increased flexibility – More automation – Increased throughput

Workflow Management with Workspace Pro

Features & Versions

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We offer various solutions customized to your needs and your various applications.


These modules are included in Workspace:

Icon-'Filter name' moduleFilter nameMode that can distribute files according to file format
Icon-'Script' moduleScriptEnables Workspace to integrate scripts into an assembly line
Icon-'Job scheduler' moduleJob schedulerSchedules the execution of modules in assembly lines by setting waiting times
Icon-'Compress/decompress files'Compress/ decompress files  Supports import from archive formats, e.g zip,tar, gzip, jar and export as zip
Icon-'Send e-Mails' moduleSend e-MailsSends e-mails to one ore more recipients. Job files may be attached
Icon-'Virtual printer' moduleVirtual printerAllows transfer of native files into Workspace assembly lines by printing
Icon-'Job history' moduleJob historyCreates a detailed log file
Icon-'ftp support' moduleftp supportUnlimited upload and download of files to and from ftp servers


Workspace Pro

Workspace Pro additionally offers these features:

Icon-'Job ticket' moduleJob ticket Enables Workspace to use job tickets
Icon-'Filter properties' moduleFilter propertiesFiles can be processed differently based on your metadata (properties)
Icon-'Hotfolder' moduleHotfolderIntegration to external hotfolder applications (overcomes missing interfaces)
Icon-'Collect' moduleCollectCollecting files within the parameters of a job
Icon-'Page Pairing' modulePage PairingFlexible Page Pairing based on Asura® technology -> Equalization of RIP and
exposure times
Icon-'Rename files' moduleRename filesRename job files according to predefined rules
Icon-'Flexible order prioritization'Flexible order prioritization    Controls the priority of jobs based on the day of the week and time of day
Icon-'Retrieve e-Mails' moduleRetrieve e-Mails

Automatic email download from defined email accounts and automated
processing of the attachments

Icon-'SFTP support' moduleSFTP supportSecure communications with FTP servers
Icon-'Interactive order start' moduleInteractive order startFile upload from the local machine directly to the Workspace server with
custom parameters
Icon-'Web DAV' moduleWebDAVDownload files from web servers

What our customers say about Workspace Pro

Telegraaf Media Groep logo

Annelou Aalders, Technology Manager, Telegraaf Media Groep:
"We were able to cut costs because Workspace simplified our infrastructure, monitoring and workflow management. Furthermore our flexibility increased considerably since modifications are so much easier."

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Thomas Ovelgönne, Head of Prepress, Druckhaus Waiblingen:                                                                                                                 "OneVision’s Workspace Pro offers us the possibility, to standardize and to automatize many processes. The acquisition paid off very quickly for us."


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